Manage the complexities of multiple projects more efficiently and effectively
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Audience
Attendees of the Project Planning Breakthroughs program who are responsible for monitoring the execution of a project and/or have multiple projects to administer.
Format
- ½ day, instructor-led session or two 2-hour web-based virtual classroom sessions
- Follow-up coaching session to reinforce learning
What’s Included
- Comprehensive Learning Guide and Resource Manual
- Subscription to our monthly LearningLink e-newsletter
Manage the complexities of multiple projects more efficiently and effectively
Carry out multiple project execution plans developed through the Project Planning Breakthroughs method accurately and effectively with MS Project using common resource pools and external dependencies, along with detailed reporting and updating. Produce standard and customized reports, and develop a process for tracking and updating project plans.
This course will help you:
[nectar_btn size=”large” button_style=”regular” button_color_2=”Accent-Color” icon_family=”none” text=”FULL OUTLINE” url=”#synopsis”]- Immediately improve the application of MS Project to your own project workload
- Allocate and share resources, and resolve conflicts among them
- Produce reports of value, both in standard and customized formats
- Accurately monitor multiple projects through proven tracking and updating techniques
What You Will Learn
Behaving as a Team
Assess the current strengths of each team’s essential skills. Learn how team players need to behave to deliver shared goals on time.
Business Processes
Business Processes apply the WorkingSm@rt Best Practices i.e. why and when to use the MS Teams functions.
Guidance on 365 Apps
Guidance is given on which to use to help teams sidestep duplication of work, missed information or continuous distractions.
Advice
Have clear IT Guidelines for MS Teams to avoid unintentional misuse, or even bewilderment.
Detailed Synopsis
Format
- Hands-on Instructor-led Sessions: ½ day or 2 x 2-hours, instructor-led online session
- Group follow up coaching
What’s Included
- Comprehensive Learning Guide and Resource Manual: Individual Virtual Learning Guide with training content to refer to, whenever you want.
- Ongoing support: WorkingSm@rt Helpdesk, no matter where you work.
- LearningLink: Our monthly productivity e-newsletter to keep you updated.
Units
- Overview of Project Planning Framework and Tools In this unit, we will discuss the challenges of managing project work. We will introduce you to the work that needs to get done before MS project can be helpful.
- Getting Started with MS Project You will look at the basic interface of MS Project, its main functionalities and commands. You will also look at creating and saving a new project file and how to use the different views of MS Project.
- Setting-up MS Project to Manage Projects You will learn how to adjust the default settings to create a template that can serve your future projects. You will also learn how to customize your project calendar to meet your own time constraints and scheduling requirements.
- Managing Project Tasks Working with a sample case study, you will see how to input project task information into MS Project. You will then learn how to organize your project tasks to capture dependencies and constraints. You will also learn how to define your project critical path in MS Project.
- Managing Project Resources In Unit 5 you will determine how to assign resources to project tasks. You will see how to integrate resources calendars to take into account the availability of your resources. You will also learn how to identify resources overallocation and resolve resource conflicts.
- Tracking & Reporting on Project Activities You will explore various processes to monitor and track your project tasks and resources. You will also see how to report on your project to keep everyone informed and equipped to make timely decisions.
- Back at the Workplace In the final Unit, we will discuss potential obstacles to the implementation of MS Project and look at strategies for its quick and effective implementation back at the workplace.
Making Microsoft Project Work
Problems
- Lack of User Input
- Changing Requirements
- Lack of Resources
- Unclear Objectives
- Unrealistic Time Frames
Solutions
- Improve the application of Microsoft Project
- Allocate and share resources. Resolve conflicts among them
- Produce reports of value
- Accurately monitor multiple projects
- Strategies for quick and effective implementation
